The role I was given was the Front of House Manager (FOH) This role includes organising my team who are John and Lucy. I also need to make sure that we have 'Things To Do List' I also need to voice my Idea's at the meeting. Planning is so important before the event. On the day and night of the event I am in charge of the whole event from greeting the audience to assisting the choir, Car Parking, Raffle and Ticket sales to selling tickets.
In the planning stages me and the FOH team had to check tickets sale and keep a check on it. We also had to source to refreshments such as Wine and nibbles. I think the way that the Front of house team dresses has a massive impact whe the audiecne are greeted by us. I also think that there should be some kind of dress code weathers thats blacks or cotumes which fits within the event.
On the night the Front Of House team will be incharge of the floats checking from how much was in the beginning to how much there was in the end. Also as the show starts you would then prepare the refreshments and drinks. You would have to make sure that there were enough drinks and refreshments for the audience each night.
4th November
This is the first Meeting we had after the client brief. The group decided on deadlines and ashleigh said she would like everything to be ready for the 2nd of December from all groups. The marking team needed to start the campaign straight away due to the fact the posters need to be put around college, this would be achievable by making a list to keep them organised and to keep the group up to date. Me as front of house manager said that the Car Parking might be a problem one reason why I know this I have done past events at this venue. In this meeting I was told that by the 29th of Nov I had to have a list of what staff I am needed for the event for Car Parking, FOH serving refreshments and taking tickets and greeting the audience as they arrive. The way I came around this was by asking the first years, once I found out I then told Ashleigh (Events Manager).
I also got ask by the marketing team what signs I need for car parking. The reason why we need this is because there is generic car parking signs and the car parking isn't the right sign.
5th November
When the meeting started I got told off Ashleigh that the room that we are aloud to use is the staircase which is next to the gallery. Arley Hall staff will also be provided which is an added bonus. Another point which was needed is that we need to source the mince pies but they must be for free as we are working to a small budget. I gave this role to john as part of my Managerial role I have to delegate roles within my group.
8th November
In this meeting we first saw the intial idea for a poster, the poster looked good but the font I thought didn't stand out and didn'tfit within the theme. I suggested that maybe to tone down the font and make the font stand out. Also within the meeting I ask if john could drive the front of house team round to get refeshments and items of the table. We started to talk about car parking again and I said that disable parking can be an issue so I decided that at the front of Arley Hall we are going to make our own signs to put at the front of Arley. Front Of House have said that we want 5 people to help with car Parking and I told Ashleigh (Events Manager) that we need that ammount. The reason why I need 5 is because its on a country road and I dont want anyone on there own in the Dark. Also with Car Parking comes health and Safety, so in place ALL car parking staff will have torches and Hi-viz jackets.
12th November
Within this meeting I was pretty annoyed due to the fact John who I delegated the role of getting mince pies/cakes didn't ask anyone about them, so in replace of this I took it upon myself too ask any memebrs of the Production class to see if they could ask anyone to make cakes/Mince pies. Jordan's suggested that his dad could maybe donate either a raffle prize of maybe refreshments. The tickets prices where dissuced I said that the price should be quite high for a college event because of the quailty of the Chior and were the event is being held. The price I said should be £10.00 which should include refreshments and mulled wine or juice.
15th November
In this meeting I put forward that it is crutial that I have additional staff for Car Parking and to help with selling tickets at the door and refreshments. This would help the event run smoothly instead of limiting the staff to be doing all of the roles on the night. As the Front Of House Manager I want to make sure that there are managers of the individual roles so I have chosen John to be the head of car parking and Lucy to be head of tickets and refreshments and on the night I am just going to be overseeing everything on the night.
19th November
In this meeting I put forward that maybe the marketing team should have scrolls instead of full programmes, one reason for this is it save cost of printing. when I put my point across they didn't really like the idea as they said it would include the 'Thank yours', to over come this I said that we should have boards around Arley Hall saying that. This problem was easily resolved and we decided to go with scrolls.
22nd November
Front of house meeting only'
In this meeting we looked at the best price for refreshments, to help this process I ask Lucy and John to look at websites and then referee back to each other. Also in this meeting we looked at how we where going to dress the table and what we could use to fit in with the running theme. One way we could visualise this is by drawing out a plan which we could then give to the creative team, helping us and them to make sure that we could fit in within the codes and conventions.
26th November
In this meeting me, John and Lucy reported back about the refreshments, it was clearer to all of us that Iceland would be good for the mulled wine as it is 3 pound per bottle (70cl) this would mean that for 17 bottle which cost 25.50 would cater for 90 guests. overall We will need to cater for 120 guest including the choir. I came to the conclusion that not everyone will want mulled wine so juice would also be on the menu for refreshment, the juice was 3 pound for 2 litres which would cater for over 80 guest. When we first talked about having mince pies, we found it hard to find over 100 for cheap price, so Lucy (who on the night will be in charge refreshments) is going to ask Sophie from college to see if she can make mince pies.
3rd December
In this meeting Lucy ask Sophie from college to see if she can make mince and she said yeah, the only problem is that she can't make the amount we ask for as we didn't give her enough notice and she can only make 20 and they have to be cup cakes but Christmas style to still fit in with the theme. This just shows from a managers point of view is that I need to lead my team better and that I need to ask members of the public earlier. Luckily whilst the meeting was happening a member of the class said that they can make 30 mince pies. So in total at the moment we have 45 cakes. In total we need over 120 cakes or mince pies.
10th December
This meeting didn't take place as me and my FOH team went out and sourced all of the mulled Wine and Juice from Asda and Iceland whilst we where in Asda we realised that we needed napkins for the cakes and picked them up. As a Manager I should have had a list of what I needed to take. when we got back from sourcing all of the refreshments Mark our college teacher said that one of his family members would make 70 mince pies, this meant that would that there would be over 115 cakes and mince pies which is more that enough.
13th December
This was the last meeting,
In this meeting I spoke with the events manager Ashleigh and gave her my list of what is needed to be taken on the Van and what times the cakes would be arriving to college to take the venue. One reason why it is important that we need check lists is take make sure that all equipment used would be brought back from the venue. I had the list written down so that I could make sure even if me and my FOH crew were there anyone could get the equipment and put them in the van.
2. Evidence of the Arley Hall Event
STUDENTS from Priestley College have rallied together to raise money to help underprivileged children in Moldova.
The group of 16 students, aged from 16 to 20, have raised more than £1,200 to help buy vital necessities and aid for orphans living in the poverty-stricken country. The production art and international baccalaureate students baked up a storm at a charity cake sale in October, raising more than £200.
But it was a night of music at Arley Hall that bumped their grand total up to £1,200.
With performances from the Bridgewater Singers and baritone Mark Edgington, the night was heralded as a success by the students.
Jordan Simpson, from Great Sankey, said: “It all went amazingly well and all our hard work has paid off.
“We raised more than £1,000 in one night so we hit our target for the evening.”
The students are now hoping to raise a further £1,700 and then plan to raise enough money to cover their expenses to travel to Moldova to help with teaching and construction in the country.
These pictures and text are from the Warrington Guardian. On the night of the event the marketing team arranged for the Guardian to come and visits to take pictures of the event. The reason for this is because we can more publicity and get the Charity known.
3. Budgeting and Costing's
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This is the costing's that I put on the board for the refreshments. One reason why it is on the board is due to the fact that everyone can see what it costs and so the events management team can put it in the spread sheet. The mince pies and cakes are not on board that is because they are being donated but we still have to take into consideration that it will cost the maker of them and for the ingredients.
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